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Guidebook Cover Page

Table of Tables

Table of Figures

Chapter A: Introduction and General Information

Chapter B: Eligible Entities

Chapter C: Subjects of Reports

Chapter D: Queries

Chapter E: Reports

Overview Submitting Reports to the NPDB Reporting Medical Malpractice Payments Reporting Adverse Clinical Privileges Actions Reporting Adverse Professional Society Membership Actions Reporting State Licensure and Certification Actions Reporting Federal Licensure and Certification Actions Reporting Peer Review Organization Negative Actions or Findings Reporting Private Accreditation Organization Negative Actions or Findings Reporting Exclusions from Participation in Federal or State Health Care Programs Reporting Federal or State Health Care-Related Criminal Convictions Reporting Health Care-Related Civil Judgments Reporting Other Adjudicated Actions or Decisions

Chapter F: Subject Statements and the Dispute Process

Chapter G: Fees

Chapter H: Information Sources

Appendix A: Glossary

Appendix B: Acronym Guide

Appendix C: Change History

Download the NPDB Guidebook (PDF - 2.13 MB)

Q&A: Eligible Entities

  1. How do I know if my organization is an eligible entity?

  2. Can the NPDB certify or verify that an organization is eligible to report or query?

  3. Does an organization have to notify the NPDB when it has a new certifying official?

  4. A hospital merged with another hospital, and both have medical staff offices. Should they continue to query separately using different DBIDs?

  5. A hospital's human resources department and medical staff services staff will both need to query the NPDB. Can one organization have more than one DBID?

  6. If an organization queries the NPDB, is it also required to report? Conversely, if an organization reports to the NPDB, is it automatically eligible to query?

  7. Are PCMHs eligible to participate in the NPDB as a health care entity?

  8. Are ACOs considered eligible entities for the purposes of reporting to and querying the NPDB?

  9. A medical malpractice insurance company has eight regional offices and one main office. May the company register once with the NPDB (with one DBID) and create a different User ID for each of the eight regional offices?

  10. If an eligible entity replaces an employee, does the entity keep and re-use the former employee's user ID?

  11. Can an eligible entity designate more than one authorized agent to query on its behalf?


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