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Prosecutors (Federal, State and Local)
Federal, state and local prosecutors are required to register for and report to the NPDB under federal law. Their NPDB reporting requirements are described on the linked pages below. Registered federal, state, and local prosecutors have the ability to access information from the NPDB in certain circumstances.
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Prosecuting attorneys typically register with the NPDB as either a state government agency or local government agency. Registration allows the District Attorney to report certain adverse actions or convictions against health care professionals, as required by federal law Social Security Act of 1986, Section 1921, 42 U.S.C. § 1396r-2 and regulations 45 CFR § 60.13 and 45 CFR § 60.14.
As a new organization, you will need to designate a Data Bank administrator. The Data Bank administrator will complete the NPDB registration, establish user accounts, and user roles for your organization.
- To complete your registration, you will need:
- Your organization’s legal address.
- The Employer Identification Number (EIN) assigned to your organization by the IRS.
- If your organization is not required to have an EIN (e.g., a sole proprietorship), enter your Social Security Number (SSN) or Individual Tax Identification Number (ITIN).
- The NPDB collects an Originating Agency Identification number (ORI), which is a code assigned to an agency by the FBI. If an organization has an ORI number, they can provide this during registration to prevent disclosure of query activity from law enforcement agencies. Organizations without an ORI number can leave this field blank.
- Contact information (email, phone) for the designated Data Bank administrator.
- Complete and upload the required registration forms. The Certifying Official and Administrator Registration forms must be notarized.
- The NPDB requires multi-factor authentication (MFA) and identity verification to sign in to NPDB user accounts. After enabling MFA for your user account, you will be asked to complete identity verification. Identity verification is an approach for verifying and authenticating the identity of individuals accessing the NPDB.
Begin Registration: Go to the Registering with the NPDB page, and select Start a New Registration, then select Start a new application, and Register my organization. You will then be taken through a step-by-step workflow to complete your NPDB registration.
As you are brought through the steps of registering your organization, you will answer questions about your organization’s ownership. For example, are you a State or Local government agency? Are you a State Law or Fraud Enforcement Agency? At each step, select the best options for your organization.
For detailed instructions on completing the rest of the registration process, follow steps 8–15 on the How to Register as a Health Care Organization page.
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Refer to our Reporting Health Care Related Criminal Convictions and Civil Judgments infographics for a visual guide to what information attorneys must report to the NPDB. Our Judgment or Conviction Reporting information page contains details about your responsibilities for reporting state health care-related prosecutions and civil judgments to the NPDB. You may also expand and collapse summaries of when to report criminal convictions and civil judgment, below.
Federal or State Prosecutors in Criminal Cases
A criminal conviction against a health care practitioner, provider, or supplier is reportable to the NPDB when it is related to the delivery of a health care item or service and includes:
- A conviction entered against the individual or entity in a Federal, state, or local court, regardless of whether there is an appeal pending or whether the conviction or other record relating to criminal conduct has been expunged.
- A finding of guilt against the individual or entity in a federal, state, or local court.
- A plea of guilty or nolo contendere by the individual or entity accepted by a federal, state, or local court.
- A case when the individual or entity has entered into participation in a first offender, deferred adjudication, or other arrangement or program where judgment or conviction has been withheld.
- Health care-related injunctions also must be reported.
Federal or State Attorneys in Civil Cases
A civil judgment against a health care practitioner, provider, or supplier is reportable to the NPDB regardless of whether the judgment is on appeal, when it is related to the delivery of a health care item or service. For multi-party suits:
- A government agency in a multi-party suit must report the entire action, including all amounts awarded to all claimants, both public and private.
- If a government agency is not a party, but there are multiple health plan claimants, the health plan with the largest award must report the total action for all parties.
Reports in the National Practitioner Data Bank are records of actions taken by authorized organizations regarding health care practitioners, entities, providers, and suppliers who do not meet professional standards. Reports are permanently stored in the NPDB unless modified or removed by the organization that submitted the report. For more information, please visit our Reporting to the NPDB page.
The NPDB makes available step-by-step instructions on How to Submit Reports related to both criminal convictions and health care-related civil judgments. Generally, reporting to the NPDB by federal prosecutors is handled through the Executive Office for United States Attorneys (EOUSA). State and local prosecutors are responsible for submitting their respective reports to the NPDB, pursuant to federal regulations.
